OLCGA Privacy Policy
We are committed to safeguarding the privacy of visitors to this website; this policy sets out how we will treat your personal information.
What information do we collect?
We may collect, store and use the following kinds of personal data:
- Information about your computer and about your visits to and use of this website, such as your IP address, geographical location, browser type, referral source, length of visit and number of page views
- Information that you provide to us for the purpose of registering with us (including email address)
- Information that you provide to us for the purpose of subscribing to the services of this website, email notifications and/or newsletters (including email address)
- Any other information that you choose to send to us.
Cookies
Cookies are small text files that are stored in a computer’s web browser memory. They help website providers with things like understanding how people use a website, remembering login details, and storing website preferences. Our site uses cookies and other technologies to function effectively.
We use Google Analytics, which uses cookies and similar technologies, to collect and analyze information about the use of our website and report on activities and trends. This service may also collect information regarding the use of other websites, apps and online resources. You can learn about Google’s practices on the Google website. You can opt-out of all Google Analytics tracking cookies using the following link.
Using your personal data
Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of the website. We may use your personal information to:
- Administer the website
- Improve your browsing experience by personalising the website
- Enable your use of the services available on the website
- Send you general (non-marketing) commercial communications
- Send you email notifications which you have specifically requested
- Send to you our newsletter and other marketing communications (relating to our business) which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology
- Provide third parties with statistical information about our users – but this information will not be used to identify any individual user
- Deal with enquiries and complaints made by or about you relating to the website
- We will not provide your personal information to any third parties for the purpose of direct marketing
Photographs
From time to time, photographs are taken at events and used in OLCGA publications, on our website, social media platforms, both online and in printed format. Such images are retained for historical purposes and for future promotional purposes by OLCGA. If a member would prefer for their image not to be taken or used that member should inform the Secretary. Specific photography forms for Juniors will be used as part of the profile form and updated on a biannual basis.
Other disclosures
In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this privacy policy, we may disclose information about you:
- To the extent that we are required to do so by law
- In connection with any legal proceedings or prospective legal proceedings
- In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk)
- To the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling
- Except as provided in this privacy policy, we will not provide your information to third parties
International data transfers
Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this privacy policy. If you are in the European Union, information which you provide may be transferred to countries which do not have data protection laws equivalent to those in force in the European Union. You expressly agree to such transfers.
Security of your personal data
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on our secure servers. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping your password and user details confidential. We will not ask you for your password.
Policy amendments
We may update this privacy policy from time-to-time by posting a new version on this website. You should check this page occasionally to ensure you are happy with any changes. We may also notify you of changes to our privacy policy by email.
Your rights
You may instruct us to provide you with any personal information we hold about you. Provision of such information may be subject to the payment of a fee. You may instruct us not to process your personal data for marketing purposes by email at any time. (In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.)
Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
Updating information
Please let us know if the personal information which we hold about you needs to be corrected or updated.
Contact
If you have any questions about this privacy policy or our treatment of your personal data, please e-mail:
Linda Fisher - secretaryoxonlcga@gmail.com
Last updated: 2nd February 2024